Complete AI Business System
The Handbuilt AI Business System connects 2–4 AI tools into one coherent system: inquiry handling, lead capture, appointment booking, CRM updates, and follow-up — all automated and talking to each other. Priced at $2,500–5,000 CAD (typically $3,500), it's built for small businesses ready to stop doing the same five tasks by hand every day.
The problem
You've added tools over the years — a CRM here, a booking plugin there, a form tool somewhere else. None of them talk to each other. Data entry happens twice. Leads fall through gaps between tools. You spend hours a week on tasks that should run themselves.
What this looks like in practice
Say a real estate agent runs three separate tools: a contact form, a CRM she updates manually, and a calendar she books by email. A connected AI Business System could automatically capture new leads from the website, qualify them, add them to the CRM with a lead score, and send a personalized follow-up — all before she sees the notification. Lead response time could drop from several hours to under 3 minutes. How many additional consultations that converts depends on lead volume and source quality, but faster response on real estate leads is consistently one of the highest-leverage changes a solo agent can make.
How it works
- 1
Systems audit — We map every tool you use, every manual step in your workflow, and every place data gets entered more than once. This is where we find the highest-value automation targets.
- 2
System design — We design 2–4 connected AI components — usually a customer-facing AI (receptionist or chatbot), a CRM automation layer, and a follow-up or admin tool — that work as one system.
- 3
Build & integration — Each component is built and integrated with your existing tools. We test the end-to-end flow with real data before you see it.
- 4
Handoff & training — You get a working system, a plain-English guide to what each part does, and the option to add the $250/mo AI Care Plan for ongoing updates and monitoring.
What a typical system includes
Most Business AI System builds include three layers: a customer-facing AI (website chatbot or AI receptionist that handles inquiries and captures leads), an automation layer (connects your forms, CRM, and calendar — auto-populates records, triggers follow-ups, routes by lead type), and an admin AI (answers internal questions, summarizes lead activity, prepares daily briefings). The exact combination depends on your business type. A dental clinic's system looks different from a real estate agent's — both are built from the same discovery session.
How the components talk to each other
Each component in the system is connected via your existing tools (most commonly Google Workspace, Calendly, HubSpot, or a simple Supabase database if you don't have a CRM). When a lead fills out a form, the AI qualifies them, updates the CRM, books a time slot, and sends a confirmation — without any of that bouncing through your hands first. If a step requires your judgment (high-value opportunity, complaint, something unusual), the system flags it and routes it to you with full context already attached.
Why this is the flagship package
Single AI tools are useful. A system of connected AI tools compounds. When your receptionist, your CRM automation, and your follow-up tool all know about the same lead and share the same data, the time savings are multiplicative — not additive. Most clients who start with a Starter chatbot or receptionist upgrade to the Business AI System within 90 days because they see the gap clearly once the first tool is running. Starting at the system level gets you there faster.
What you get
- 2–4 AI components built to work together as a single system
- End-to-end automation from first contact to booked appointment or closed lead
- CRM and calendar integration so data flows without manual entry
- One builder accountable for the whole system, not a different vendor per tool
- Flat project price of $2,500–5,000 CAD (typically $3,500)
- A system you own — not a subscription to someone else's platform
Recommended package
Business AI System
Live in 2–3 weeks
A connected system that runs the boring parts.
Design My Business SystemCommon questions
The Starter AI Setup ($1,000) is a single focused tool — usually a chatbot or receptionist. The Business AI System ($2,500–5,000) connects 2–4 tools into one end-to-end workflow. The Starter is great for solving one problem. The System is for businesses ready to automate a whole workflow.
Want this built for your business?
Tell us about your setup and we'll send a plan and a fixed quote within one business day.